The monthly timesheet is a document that should be filled out by any company. It does not matter if it is a large manufacturing enterprise or a small business. The form is filled out with information about the time actually spent by a particular employee for work.
The document is filled out by a representative of the personnel department, the head of a particular sector, or a timekeeper. It all depends on what job duties are assigned to the employees of the enterprise. The data should be entered on a daily basis. Depending on the accounting system adopted by the company, one timesheet is formed for all employees or there are separate forms for each subdivision.
Previously, the document was filled out on paper. Even if it was in electronic form, then later it was still required to be printed out for approval and signing by responsible persons. Since Pandadoc entered the market, you can forget about unnecessary actions. Fill in the form provided by the software, sign it electronically and send it for approval. Save your work time so you can focus on other tasks.
Monthly Timesheet template: what points are important for the document?
A timesheet is a document that does not need to be drawn up in accordance with some strict standard. However, there are some recommendations for its composition, which makes it easier to perceive the information. Specialists recommend using the following fields:
- “Date”;
- “Day of the week”;
- “Starting time”;
- “Closing time”;
- “Number of hours per day”;
- “Hourly rate”;
- “Total number of hours per month”.
All of these items are added to the Monthly Timesheet template integrated into the Pandadoc software. However, this does not mean that you have to use all of them. You can change certain blocks if you want, delete them, or add your own.
The advantages of a sample include the fact that you do not have to create a document from scratch. This saves you time that can be spent on other tasks. The final result is increased productivity.
Pandadoc: benefits of using the software
The use of specialized software is an excellent opportunity to improve the efficiency of the document management process. Now there is no need to fill out paper forms and submit them to all authorized persons. When errors are detected, there is no need to re-enter all the data in the document. It is enough to correct the data in the electronic version and re-send it for approval.
The document will be received by the employees whose emails are included in the settings. For your convenience, you can specify the sequence of sending and signing the form. Thus, it will be sent to the next employee only after the previous one has reviewed and signed it.
You can also reconcile documents online. In this case, you can have shared access to the form at the same time. All modifications and comments are displayed instantly so that every participant will be aware of updated information.
Another advantage of Pandadoc is the possibility to generate, complete, and send a document from both a desktop computer and smartphone. This option increases mobility, which is important when you have a busy schedule. You will be able to draft, review, and sign documents from any location, even outside the office.
The program is distributed free of charge, which is an important advantage for new business owners. It’s easy enough to grasp the specific features and peculiarities of the work because the developers have created an intuitive interface. If necessary, this software can be integrated with other corporate applications.
