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Maintenance management software is of particular importance in the skilled trades. Particularly for activities that require on-site assembly at the customer’s premises, craftsmen are dependent on reliably functioning work equipment. If a required machine breaks down or a collision with a maintenance appointment is overlooked, this can lead to unnecessary problems and delays.
In the worst case, deadlines are missed and cost-intensive rework becomes necessary. Timly’s universal maintenance software alerts those responsible to upcoming appointments in good time. This improves maintenance scheduling drastically. All information about the inventory is processed holistically with Timly.
Maintenance management software and why companies benefit from it
Digital calendars have become established in most people’s professional and private lives. Practical reminder functions help to ensure that no appointments are forgotten. For companies in the manufacturing sector, assembly operations are the order of the day. A large number of different tools have to be carried in the customer service vehicle.
It is not possible to just drive to the workshop to pick up a required machine. For all the tools used, including the vehicle and trailer, a wide variety of maintenance dates and inspection obligations must be observed. Coordinating these manually is time-consuming and increases the susceptibility to errors.
With inventory management software like Timly, assets of all kinds can be sensibly recorded and linked with each other. A customer service vehicle thus becomes a container object that contains all the necessary tools and machines. If all appointments are also stored during the recording process, it is possible to check whether maintenance work is due before each operation, which saves time.
Organise maintenance with maintenance and repair software
Information about the inventory and work equipment should ideally be available to all employees. If possible, even independent of the current work location. Timly creates the conditions for this by running the maintenance management software as a service on a cloud-based server.
The software-as-a-service principle (SaaS) has several advantages. Only an internet-capable end device is required for use. Setup and administration are taken over by the provider. Timly guarantees compliance with the strict GDPR regulations. This is achieved, for example, through server locations in Germany and the use of secure encryption mechanisms.
The authorisation concept ensures that users are only allowed to access content intended for them. The company network does not have to be opened to the outside world, yet employees can still work with the stored data on site.
Market leader in maintenance management software: the inventory solution from Timly
Timly’s maintenance management software takes a holistic approach to inventory management. The necessary categories for recording any inventory can always be created in the flexibly customisable profiles. Each stored item subsequently has its own profile in which all information relevant to daily work can be collected.
This includes, for example, technical data sheets, preventive maintenance notes, and logs of inspections or tests carried out. An individual calendar is available for each asset – hence improving asset management possibilities. External service providers can also be integrated into the chain of persons to be notified. In the case of repairs, it is possible to track the current status via the software.
The software package is supplemented by a whole range of useful functions. These include an inventory mode for carrying out the annual stocktaking and the possibility of integrating IoT sensors natively, for example in the form of GPS trackers.
TImly’s maintenance management software can be used on any device
(Copyright: Timly Software AG)
The maintenance software as an important tool
To be able to work with the data of the maintenance software on site, a practical solution for access is necessary. Timly has developed a web app for this purpose that has been optimised for smartphones and tablets.
In conjunction with the QR codes offered, which can be attached to any work equipment for identification purposes, there is a conceivably simple way to call up the profile of an asset. All that is required is to read the QR code in the app’s barcode scanner.
In this way, employees can check the proper condition of their machines when they start work. The software prompts them for maintenance in good time. In addition, it is also possible to document inspection work carried out in the profile of the device – such as the refilling of operating materials.
Since the app does not have to be permanently installed and data is only temporarily stored in the calling device, it is harmless for employees to use private devices for access.
Using Excel instead of a maintenance management software usually has disadvantages
Excel is used as standard in companies to do preliminary planning and calculations. The spreadsheet programme is only suitable to a limited extent as a maintenance management system. Active monitoring of the data is necessary.
Access outside the internal company network cannot be guaranteed without further ado. Reminder functions and links between assets can only be realised with additional software or by integrating scripts. In the end, in practice it boils down to the fact that information must be passed on manually.
If feedback on successfully completed work on the asset is to be recorded, this step is necessary twice. A specialised software for maintenance management like Timly is not subject to any of these restrictions. Every authorised person can view important information without significant effort and update it directly if necessary.
Maintenance management software free of charge? Full version is usually more effective!
Freeware is offered for many application purposes. When choosing a free solution, however, some points should be considered. For example, free programmes are often published with functional restrictions. Likewise, financing through advertising is common with free apps. Neither of these makes sense in a business environment.
The provision of secure cloud storage incurs costs. The same applies to the permanent further development of software and the rapid correction of errors that occur. If there is no permanently available support, your own employees may have to spend valuable working time to eliminate faults. With a professional maintenance planning software package from Timly, customers have reliable contacts and planning security.
Using machines sustainably thanks to CMMS-software
If the condition of machines and tools is fully documented in the maintenance software for the period of use in the company, this brings many advantages. Experience shows that personal responsibilities increase the careful handling of machines.
Adherence to maintenance deadlines ensures a longer service life. In addition, the history of documented maintenance and repairs enables a better assessment of the economic efficiency of individual work equipment. This can be a valuable aid to cost reduction, especially in times of rising prices.
Maintenance management software free of charge – efficiency more important than running costs
Those responsible in companies must keep an eye on their running costs. Before choosing a maintenance software, it should be carefully checked whether it is suitable for one’s own work processes.
Timly therefore offers a test phase for its stock management software, during which all implemented functions are available. The costs incurred are quickly put into perspective when the maintenance software makes work processes more effective, and resources can be better used.