For most people who have been used to a friendly system for years, it is not easy to embrace a brand new concept, even though it comes with more perks than the latter. Businesses and government bodies have been challenged to assess the real prospectus of the peppol e-invoicing system.
But not all folks are ready for the changes simply because they are not familiar with the new solution. In this case, Peppol e-invoicing is new to many people. Luckily, we have our professionals who are able to make it sensible for you.
We’ll talk about Peppol Access Points, which can help you streamline your business processes in electronic procurement tasks like e-invoicing.
Let’s get started with the bascis first.
Peppol e-invoicing
Peppol e-invoicing is an electronic invoicing solution that uses the Peppol framework to conduct commerce document transactions between the participating parties.
It is important to understand that Peppol is not a service, rather a set of standards that can be implemented by suppliers and public entities to streamline their document exchanges with their partners. With the movement of electronic invoicing and other procurement, the uses have also expanded for not only B2G, but also B2B companies.
Organization OpenPeppol
Behind the amazing Peppol solutions is a non-profit organization called OpenPeppol. This organization has the objective of administering the Peppol framework in many countries. They are not working alone. Rather, they are partnering with the assigned regional authorities who are responsible for managing the implementation of Peppol in each country.
The authorities have the responsibility to validate, certify, and manage the Peppol Access Point providers within their area of coverage.
Therefore, it is safe to know that the companies could choose the Peppol Access Point providers who have been authorized by the formal authorities in their country.
The Peppol Network
The Peppol Network is an integral part of the Peppol solution. It is a secure network which allows the participants to interact with each other and exchange business documents.
The use of the Peppol network can be conducted by relying on the trustworthy access points on the network.
Of course, these Access Points should be accredited by the particular Peppol Authority in the region.
To be able to send Peppol e-invoices and other business documents, users must connect to trustworthy access points. Meanwhile, the other parties could connect to various access points, which are providers of the specific services in their country.
Although you and your recipient have different ERP or other systems, you can exchange the documents without any hassle as long as you both are in the Peppol network.
In order to achieve a great result, you will need to use the Access Point service to get the procurement done over the Peppol network.
Why is emailing different from Peppol e-invoicing?
Some people might be thinking about rejecting Peppol e-invoicing simply because they “think” they already have an e-invoicing solution, the one which they use through their usual email. Well, it is not the real case.
In the Peppol network, there are a set of standards that must be followed. The requirements include the format of the information, the details of the information, and so on.
Humans conduct and manage PDF invoices and other forms of traditional invoices.Meanwhile, the Peppol e-invoices are conducted by the systems. An e-invoice with the Peppol framework is more than just an A4-sized paper document. It is designed specifically so that it can be delivered from one system to another without the risks of errors or misinterpretation.
What do you need to do to start Peppol e-invoicing?
Whether you are ready or not to start the project, your government might mandate your business to implement the Peppol framework sooner or later. It is important to consider this since the applications of this solution have been popularized in many countries. It is only a matter of time until this standardization reaches your government and country, folks.
To be able to use it, you will need to make sure that your trading partners are also interested in adopting the Peppol principle in their finance or ERP system.
The next thing to do is to reach out to your AP providers. In this case, Galaxy GW can help you out from zero to hero. Reach out to them through their hotline or email, and explain your current business situation. It is important to make sure that your trading partners are also interested in embracing Peppol. It is even better if your trading partners have already implemented the framework into their existing systems.
If you want to work with a neutral vendor, Galaxy GW is indeed a bang for the buck.
Why e-invoicing?
You might have been wondering why your business should adopt e-invoicing while you can still survive by using paper documents.
For most businesses, cash flow is the fuel for their activities. When they get delayed payment, they will not be able to operate normally. No matter what industry that you’ve been working in, there’s a chance that payment delays could seize your operation. That’s the first thing that is relevant to e-invoicing.
In short, Peppol e-invoicing can offer you the security and speed you need to be able to survive and succeed in your business niche. The automation solution is what you need to streamline all of the processes in the supply chain. Speaking of speed and security, we’ll explain it in the next point below.
Network security
Is it secure? The answer is a big yes. Each participant in the Peppol network has their own Peppol identifier. Peppol ID is how your trading partners identify you as their partners. It is also the only way the trading partner will trust you with the transaction. The providers and authorities of Peppol have responsibilities under KYC-Know Your Custom. They have the obligation to verify and validate that your identification is real and authentic. So, they are guaranteeing that only the official participants are able to use the peppol network, not the outsiders. No one can intervene.
